Join Our Team
Careers & Internships
From internships to professional opportunities, we’re interested in talented people who care about the community. Please check this page from time to time for updated information.
Data Systems Coordinator
The data systems coordinator supports data-related activities and software within the organization, with a focus on the collection, verification, analysis and reporting of data that drives standard business operations and supports critical decision making.
Responsibilities
Support the technical administration of the Community Foundation’s software systems
- Assist with the administration of all third-party software, including user account creation, system permission assignments, subscription and payment processing, staff training and use optimization
- Serve as point of contact with tech support to resolve issues or facilitate improvements as needed
Support implementation of new products and functionality - Configure system fields, settings, content, templates and integrations
- Support the development of protocols and procedures that govern software use and promote data protection and privacy
Ensure the completeness, accuracy and quality of data across platforms
- Identify and address data quality issues and discrepancies
- Implement data quality controls and monitoring mechanisms
- Support proactive efforts to promote routine constituent information verification (e.g., fundholder or nonprofit surveys)
- Support verification and digitization of fund information (e.g., spending restrictions, use restrictions, etc.) based on document analysis and research
Lead the creation and maintenance of mailing and contact lists
Enter, update and monitor constituent information
- Review birth/marriage/obituary notices and collect birthday, anniversary and other dates of note
- Monitor returned mail and work with third parties to identify changes of address
- Monitor email bounces and preferences
- Monitor submission forms and requests for communications
- Seek addition of relevant constituents through engagement with other departments and third-party resources
Support comprehensive organizational reporting and analysis
- Create visually appealing and interactive dashboards, reports, and presentations
Support technical administration of Mohawk Valley Gives, a community-wide giving day hosted by the Community Foundation
- Support nonprofit, donor and donation data entry and integrity
- Support prize, match and challenge design and administration
Serve as backup for mail opening, gift entry and grant entry
Provide general administrative support
Finance & Accounting Coordinator
Assists the finance and accounting functions and needs of the Community Foundation, including routine accounting operations, accounts payable, cash management, general ledger entries and reconciliations, fund statements, analysis, administrative support, and ad hoc requests and assignments.
Responsibilities
- Process and enter accounts payable vendor invoices, employee expense reimbursements, and corporate credit card expenses for payment in a timely manner
- Review for accuracy and identify and resolve discrepancies
- Assist with maintaining vendor records, W-9s, and 1099-MISC filing
Assist with available cash analysis - Verify, record, and reconcile bank statement activity
- Verify, record, and reconcile activity of investment accounts and pools and compile investment statements to send to investment consultant
- Assist with maintaining fixed asset records and depreciation listing, record monthly depreciation entries
- Prepare journal entries to record financial transactions in accordance with generally accepted accounting principles
- Prepare timely and accurate reconciliations of assigned general ledger accounts in accordance with the reconciliation master schedule
- Assist with monthly fund statement preparation as needed
- Assist with timely and accurate generation of budget-to-actual departmental general ledger reports
- Assist with timely year-end closings, audit and 990 workpaper preparation, and 1099-MISC filing
- Prepare analysis of accounts and work on ad-hoc accounting projects, as requested
- Assist with implementing and maintaining internal financial controls and procedures
- Perform filing, record retention and miscellaneous job-related duties as requested to support department and company objectives