Join Our Team

Careers & Internships

Finance

• Open and process mail, update gifts received log in a timely manner in accordance with assigned schedule.
• Prepare and scan checks for remote deposit capture, prepare bank deposit slip and deliver deposit to the bank for contributions and cash receipts.
• Assist with bank and investment transaction forms, letters, agreements, checks disbursements, etc. to obtain authorized signatures and approvals.
• Support donor fund statement mailing process.
• Assist with electronic recordkeeping and hard copy filing of support related to contributions, cash receipts, bank deposits, bank statements, constituents, investments, community investments, grants, accounts payable, and other foundation records

Governance

• Coordinate governance-related activities with Business Communications Manager, e.g., organization of and support for board, committee, staff meetings to include scheduling, communication, and miscellaneous related tasks for in-person and remote meetings.
• Record and produce meeting minutes and distribute through various review and approval processes.
• Assist President/CEO with current and prospective trustee and committee member rosters and term calendars.
• Maintain board and committee member portal with updated member information and materials.

Operations

• Assist with vendor-provided information technology services, e.g., equipment setup, usage, implementation, maintenance, etc., at primary worksite and remote environments.
• Perform day-to-day tasks comprising landlord-tenant relations, tenant services, building security, building assets condition and use monitoring including life-safety equipment status; maintenance activities including cleaning vendor schedule coordination; third-party support vendor liaison and office supply procurement to meet in-person and remote staff needs.
• Schedule, reserve meeting spaces for internal and external groups; maintain master events calendar, event records and analytics; support audio/visual equipment use; oversee, execute event registration organization, meeting room set-up, catering support, etc.
• Welcome visitors, answer phone calls to ensure reputational quality; distribute general inquiries to appropriate staff.
• Ensure office supplies are organized and replenished as needed to support in-person and remote staff.
• Complete routine daily, weekly, monthly, quarterly, and annual facility tasks, e.g., monthly fire extinguisher inspections, quarterly fire drills, elevator inspections, etc.
• Support organizational initiatives, events and team-building activities as needed, e.g., assist with coordinating staff-trustee volunteer events.
• Assist community investment, development, marketing, operations, and systems teams with routine mailings and other collateral distribution.

Systems

• File, maintain archived physical and electronic records in accordance with record retention guidelines.
• Process mail, execute gift receipting in coordination with finance and operations teams.

Supervisory Responsibilities

• This position does not have supervisory responsibilities

Education and Experience

• Bachelor’s degree required; equivalent in education, training, and experience considered
• 2-3 years’ experience required in operations, finance, systems and/or project management
• 2-3 years’ experience preferred in governance related support
• 2-3 years’ experience preferred in event planning and support

Knowledge, Skills, and Abilities

• Computer proficiency required, including remote work environments e.g., Zoom and Microsoft Office, especially Teams, Outlook, Word, Excel, PowerPoint
• Information technology and audio/visual equipment knowledge required
• Foundant, Raiser’s Edge, Financial Edge and Granted Edge knowledge preferred
• Must work independently and be a strong problem solver
• Strong verbal and written communication skills; ability to maintain and secure confidential information
• This position will require in-person presence at the main office location